What is privacy policy?
This Privacy Policy explains how the organizers of the 4th International Conference on Language Processing and Knowledge Management, LPKM 2026, collect, use, store, and protect personal information provided through the conference website, registration form, submission system, email communications, and conference-related services.
Who we are
LPKM 2026 is organized by the ANLP Research Group of MIRACL Laboratory, University of Sfax, Tunisia.
For privacy-related questions, please contact:
Information we collect
We may collect the following categories of personal information:
Registration information
When you register for LPKM 2026, we may collect:
- Full name
- Email address
- Phone number, if provided
- Affiliation or institution
- Country of residence
- Participant category
- Participation mode, onsite or online
- Accommodation preferences
- Transport preferences
- Companion or children information, if applicable
- Any information submitted through the registration form
Submission and publication information
For authors and reviewers, we may collect:
- Author names
- Affiliations
- Email addresses
- Paper titles
- Abstracts
- Manuscripts
- Review comments
- Reviewer assignments
- Camera-ready files
- Presentation and poster materials
Payment information
For registration and payment processing, we may collect:
- Payment confirmation documents
- Bank transfer references
- Order forms or bank check information
- Registration number
- Billing or administrative information required for conference accounting
LPKM 2026 does not request unnecessary sensitive banking information. Participants should avoid sending confidential information that is not required for payment confirmation.
Communication information
If you contact us by email or other communication channels, we may collect your name, email address, message content, and any attachments you send.
Photos and videos
During the conference, photos or videos may be taken for documentation, communication, archive, and promotional purposes. If you do not wish to appear in identifiable photos or videos, please contact the organizers.
Technical information
The conference website is hosted on Google Sites. Google and related services may collect technical information such as browser type, device information, cookies, IP address, and usage data according to Google’s own privacy practices.
How we collect information
We collect information through:
- The LPKM 2026 website
- Google Forms used for registration
- Microsoft CMT used for paper submission and review
- Email communications
- Payment confirmation documents
- Conference attendance and participation
- Third-party services used for hosting, registration, submission management, and communication
How we use your information
We use personal information for the following purposes:
- Managing conference registration
- Processing participation requests
- Handling paper submissions, peer review, and publication procedures
- Preparing the conference program
- Producing badges, certificates, attendance lists, and conference materials
- Managing accommodation, transport, and guided tour arrangements
- Confirming payments and maintaining accounting records
- Communicating important updates about the conference
- Organizing onsite and online presentations
- Publishing accepted papers, author names, affiliations, and program information
- Maintaining academic records and conference archives
- Complying with legal, financial, and administrative obligations
- Improving future editions of the conference
Legal basis for processing
Where applicable, we process personal information based on one or more of the following legal bases:
- Your consent
- The need to manage your registration or participation
- The need to process paper submissions and conference publication activities
- The legitimate interests of the conference organizers
- Compliance with legal, administrative, accounting, or institutional obligations
Sharing of personal information
We do not sell personal information.
We may share personal information only when necessary with:
- LPKM 2026 organizing committee members
- Program committee members and reviewers
- Conference administrative staff
- University or laboratory staff involved in conference organization
- Payment and accounting partners
- Hotel, transport, or event service providers, when required for onsite participation
- Microsoft CMT for paper submission and review management
- Google services for website hosting, forms, and communication
- Publishers, indexing services, and academic databases for accepted papers and proceedings
- Legal or regulatory authorities, if required by law
Only the information necessary for the relevant purpose will be shared.
Third-party services
LPKM 2026 uses third-party platforms, including Google Forms and Microsoft CMT. These platforms may process personal information according to their own privacy policies and terms.
Participants are encouraged to review the privacy policies of these services:
- Google Privacy Policy: https://policies.google.com/privacy
- Microsoft Privacy Statement: https://privacy.microsoft.com/privacystatement
International data transfers
Because LPKM 2026 uses international online services such as Google and Microsoft CMT, personal information may be processed or stored outside Tunisia. By using the website, submitting papers, or registering for the conference, you acknowledge that your information may be processed through these international platforms.
Data retention
We retain personal information only for as long as necessary for the purposes described in this Privacy Policy.
- Registration and payment records may be retained for administrative, accounting, and legal purposes.
- Submission and review records may be retained for conference management and academic archive purposes.
- Accepted paper information, author names, affiliations, program details, and proceedings may remain publicly available as part of the academic record.
- Email communications may be retained as needed to manage conference follow-up and future editions.
When information is no longer required, we will delete it or anonymize it where reasonably possible.
Data security
We take reasonable organizational and technical measures to protect personal information against unauthorized access, loss, misuse, alteration, or disclosure.
However, no internet-based service, email system, or online platform can be guaranteed to be completely secure. Participants should avoid sending unnecessary sensitive information by email or forms.
Photos, recordings, and public conference materials
Conference sessions, group photos, and public activities may be documented through photographs or videos. These materials may be used on the conference website, social media pages, reports, or future communication materials.
If you have concerns about appearing in photos or videos, please notify the organizers before or during the event.
Links to external websites
The LPKM 2026 website may include links to third-party websites, including hotels, submission platforms, publisher websites, social media pages, and previous conference editions. We are not responsible for the privacy practices or content of external websites.
Changes to this Privacy Policy
We may update this Privacy Policy from time to time. Any changes will be published on the conference website with an updated “Last updated” date.
Contact
For any questions about this Privacy Policy or how your personal information is handled, please contact:
LPKM 2026 Organizing Committee
Email: lpkm2026@fsegs.u-sfax.tn